Posts Tagged ‘advice’

9 Steps to Start Your Own Business

May 24th, 2010

A lot of people have dreams of making it big with their own business and they think they have some great ideas that they want to act on but they don’t know what to do, so they don’t do anything. And that’s their biggest mistake – they don’t do anything. The first step to starting a small business is to take the first step. Take some action.

So whether you’re thinking of selling a product or providing a service, these are the 9 Steps to Starting a Small Business

  1. Take Action – Don’t just talk and think about your idea. Do something. I guarantee that if you’re successful, it will not look anything like you originally imagined. It is IMPOSSIBLE to think of all the different possibilities so just do something to start and worry about making changes as you go.
  2. Get Money – Most people are going to hate this one but I think it’s necessary. I think the question I get asked the most is what to do if the person has no money. It’s hard enough building a business with plenty of money and it’s nearly impossible with no money.
    Even if it’s just money that you have saved, set an amount aside so you have something to start with. Trust me, trading time for money is a VERY hard way to go and I don’t recommend it at all.
  3. Register the Business – This one scares everyone because they think it’s a ton of work filling out complicated government and tax forms. The reality is that it is almost too easy. Just register your business and get it done with. It makes everything else so much easier down the road when you have a registered business. Here’s how to do it.
  4. Set up a Bank Account – I was going to include this with the previous step because it’s so small but I realized that it’s too important to skip. If you’re working from a bank account, it’s much easier to manage your money, receivables, and taxes. Again, it’s a one time thing that makes everything else easier down the road.
  5. Create a Two Page Business Plan – I’m not a big fan of business plans. I once created a 40 page document and realized that I went into so much detail that I was better off just doing what I was talking about. I also think that their main purpose is in the formation of capital (i.e: getting money from other people) and most small businesses aren’t trying to get that type of money. However, I do think it’s good to get your ideas on paper and if you just go off and write 2 pages of your ideas, it’ll help make your thoughts much clearer. Don’t worry about getting it perfect – just get your ideas on paper.
  6. Create a Scorecard – I know it sounds minor, but along with getting money before I started, the lack of a scorecard was the biggest hindrance to our early success. A scorecard is a spreadsheet to track how your business is doing in different areas of your business. It allows you to focus on specific areas of your business and measure how well your business is doing. For example, I know how much it costs me to generate a new customer, so I use that information when I determine whether a new campaign is effective or not.
  7. Create a Manual – In my mind, this replaces the long business plan. Until you start creating a manual for your business, you will not be successful. By putting on paper the exact steps to run each part of your business, you are creating a recipe for success. Without it, you cannot create a consistent experience for your customers and you waste your time reinventing the wheel each time you need to complete a task.
  8. Create the First Draft of Your Product – If your plan is to create a new product or service, build it for the first time. Determine what needs to be done to manufacture the product or complete the service. If you’re just distributing a product or service for a supplier, go through that process to determine what needs to be done to go from sale to successful delivery of your product. Oh yeah, and make sure every detail is recorded in the manual.
  9. Test the Market for the Product – Go out and try to sell your product or service. This is where some of that money that you set aside comes in. You don’t want a full-blown campaign but you want to see what type of response you will get on your service. You’re almost definitely going to lose some money here but you’ll start getting some data points (which will show up in your Scorecard) that you can start making decisions off of.

The most important step in starting a small business it the first one – take action. You can come up with a ton of different scenarios in your mind but until you take some action to begin testing out your idea, you will never know. Some ideas you think will be great will be horrible and ones that you think will be a waste, are your best ideas. Don’t just go at it halfway. Create some sort of structure with the steps above and you have something to start testing and growing.

Business 302: Weathering the storm

May 15th, 2010

Running your own business is a lot like being stuck in Nairobi in 2010. El Niño, La niña, miracle babies, global warming, and several unnamed cults have urged the gods to kill our weather patterns, so no one really knows when it should rain anymore. It’s mid-May, and our showers of blessings are yet to slow down. This unpredictable weather comes with both blessings and less-than-blessings.

Rain means filled up dams, which logically equal lower electricity bills. It also means more greens, less dust, less hunger, and more umbrella sales.

But the rain has some downsides too. Tomato and onion gardens are being flooded, so they’re not maturing well and are getting pricey. In my neighbourhood, I buy one [fairly large] tomato at ten bob, which is ridiculous really.

The roads are getting eroded, and so is our good sense; have you tried moving in the CBD when it’s raining? Don’t even get me started on the burst sewers. Nairobi is a lot cleaner and greener than she used to be, but we still clearly has a massive drainage problem.

Business is sometimes like that. We all itch and ache to go entrepreneur and do our own thing, but when we get there, it’s not quite what we expect. When we are starving in drought, we beg for rain, but when it gets here, we have to deal with wet feet, muddy shoes, and malaria.

When you work for ‘the man’, you may have a crazy boss, but you can always transfer or quit. When you’re working for yourself, you often have annoying customers, but they’re paying the bill. And no, you cannot bash your clients on twitter.

But just as you enjoy rain while cringing at the potholes, you can harvest your business as you hide from giant mosquitoes.

Yesterday, I got stuck in the rain, and learnt a few lessons that can help you build your business. So here are my survival tips for rain – and business – in 2010.

  1. Always  trust your instincts: When I looked at the sky at 4.30 yesterday, I considered staying in the office and waiting it out, then decided to try to beat the clouds instead. Had I stayed at work, I’d have been stuck until 8.00. But then I’d also have been warm and dry, and got a lot more work done.
  2. Always have a backup plan: I carry a big blue knapsack everywhere I go. It’s loaded with endless junk, cables, a bottle of bubbles, a yoyo, three novels, purple lipbalm, spare bullets, ten teabags and three handsets. But nooooo, it doesn’t have an umbrella. ‘Nuff said.
  3. Wear sensible shoes: You never know when you’ll need to have an emergency meeting in a high class restaurant with a new client. Or when you’ll need to run in the rain.
  4. Learn from others, but don’t envy them: I have always admired girls that can walk in high heels, and I’ve even toyed the idea of ‘upping my business image’ by getting some skirt suits and Louis Vuitton. But yesterday, I saw good-looking ladies in litty-bitty power-skirts surviving the cold and rain while I breezed it in my Northstars and jeans. Score one for the tomboy!
  5. Always have an emergency fund: You never know when you’ll need to kill some rain-time by having a hot pizza instead.
  6. Timing is everything: When I finally got to my bus stop, the rain was pretty bad and there was a shortage of matatus, so I hung out in the semi-shelter for a couple of hours. I saw some people rushing off to Bomb Blast to get transport, but they had to get soaked through and use some serious rugby skills to get there. I waited until the rain was a drizzle before I calmly headed that way, and I found a matatu ready and waiting. Yay!
  7. Stay positive: If you have to be stuck in the rain, it helps to have a big red jumper, heavy blue denim, canvas shoes, and a waterprof hairstyle. But even without the protection, try to keep smiling. The bad times, like the rain, will turn to rainbows eventually. Just ask Donald Trump and Noah.

Crystal Ading’ is a professional author, editor, rock lover and mother. Her work is available through www.threeceebee.com.

If You Can’t Sell Something, Double the Price?

May 7th, 2010

Here’s an interesting idea: if you are having problems selling a good product, don’t slash your prices, double them. People are more likely to respond to the perceived high value than a decrease value of the product.

I was just reading a great book, Influence – the Power of Persuasion. It is a great book with some good insights into the psychology of persuasions. I love books that explain human behavior, especially when it’s counter to what most people would expect.

Double The Price To Clear the Inventory

There was a story in the book that the author recounted about a friend who owned a jewellery store. The author had some turquoise pieces that she could not get rid of no matter what she did. She eventually got so frustrated with having the jewelery taking up space that she left a note for one of her employees before she left for vacation, asking her to sell everything for 1/2 price. Unfortunately, the employee misread the note and thought that the owner wanted to double the prices of the jewelery. But a strange thing happened – when the owner returned, all the inventory was gone.

The jewelery stored catered to tourists on vacation who didn’t know much about turquoise. They saw a high price on the jewelery and jumped to the conclusion that it must be high quality. They based their decision on the quality of the product by the price of it.

This is not an uncommon occurrence – it’s a shortcut that we humans take. Instead of learning all about turquoise jewelery – what is a normal price, what determines good quality, etc., people trust that an expensive price equals high value.

This Does Not Always Work

This doesn’t mean that you can go out and double the price of anything that you sell. For example, if you sell website hosting service and you tried to double your prices, you would lose a lot more revenue than you would gain. There are a few conditions that have to be in place for this to work:

  1. Your product is not a well-known commodity. If you sell bread or milk or TVs, you won’t be able to increase your prices. Your product is almost identical to your competitors and your customers will know enough about the prices to realize that your prices are too expensive.
  2. Your product is of good quality. Remember, the key is that consumers expect high quality for high prices. If you sell an obviously shoddy product (e.g. – obviously fake or bad turquoise), you will end up with an angry customer base. You might be able to make a few sales but this is not a business model that will last.

There are other benefits to doubling your price: You have less customers to deal with, which means less headaches and less overhead to deal with.

The real benefit, though, is that you can differentiate your product. The very fact that people will pay high prices, means that they stop seeing it as an everyday commodity – bingo! If you can differentiate it, you set the price level.

Nice-guy Politics

May 6th, 2010

One of the services I provide at 3CB is project management, which mainly involves logistics. For one client in particular, I handle correspondence, i.e. making phone calls and emails to get delegates to the venue in one piece, preferably with their wardrobe intact. It’s a tedious, essential, but unglamorous task.

This particular client has a very firm corporate image. It’s a no-nonsense environment where everyone takes themselves quite seriously. Protocol is followed in debilitating detail. As a result, any communication with customers is stoic, almost cold.

Enter me, with my warm, uber-friendly approach to strangers. Results were mixed at best, and disastrous at worst. My client’s associates began to ask for me by name, and my personality interfered with my client’s detached approach.

Because I was seen as more malleable, I ended up being sought on my own time for this client’s business, which was ineffective for all involved. On the plus side, people I had interacted with on behalf of my client remembered my name and persona. It’s quite possible that the relationships formed could lead to business tangents unrelated to this client. However, the primary client remains dissatisfied with my system, because that’s not who they are.

As a consultant and a businessperson, I’ve had to weigh the pros and cons of cases like this. Being myself may work well with some clients, and it certainly makes my job more enjoyable. But, cliché or not, the customer is still king, and it may mean compromising my attitude, dress code, or ethos to keep them happy. After all, they’re paying for my services, so they should get what they want.

There is a line to be drawn of course. If the client requires you to bend over so far that you end up on your back, you may need to pass up the money and work for someone else. But when you want to be paid, it’s not you that matters, it’s your client. Running your own business has very many perks, but it doesn’t necessarily make you the boss.

One way to overcome this is to pick your specialty carefully. You can’t always choose your clients, but you can choose your field. If you’re into computers and you want to start your own business, you should pick a niche that suits your nature. If you enjoy nitpicking details, you are better suited to programming, where every extra comma changes a swathe of site specs. If you’re a creative, graphic design is better, since it lets you use your imagination. The tinker-types would probably work well in hardware, so they can take things apart and stick them back together. Extroverts may prefer networking, so they can deal with flesh-type people as they explain how the systems work, and so they can be invited to the product launch.

As a writer and editor, I play with words, and I mostly work alone. My nature lets me deal individually with clients, so I sometimes do administration. Other writers prefer to outsource a marketter, publicist, or resident sanguine to deal with the more social aspects of their business. You could hire a personable assistant to act as your ‘social interphase’ so that you can hide in the basement and write. This assistant can be the ‘face’ of your business while you stay rich, anonymous, and less susceptible to kidnapping. Plus, you’re creating employment, which is always a good thing.

You may think you’re too shy, too quiet, or too nice to be in business, but with a little out-of-box thinking and some smart recruiting, you could surprise yourself. Try it, you just might like it.

Crystal Ading’ is a professional author, editor, rock lover and mother. Her work is available through www.threeceebee.com.

Are We Missing Something?

May 3rd, 2010

I have a story for you: a few years ago, one of my best friends quit his job. He used to work at one of the best performing companies in the Nairobi stock exchange. He quit so that he could set up his own advertising agency.

Guess what? His parents and his whole family, really, were up in arms over his decision. They could not believe why anyone would leave such a high paying job. His uncles even took time visiting him to ‘advise’ him to go back to his old job. To this day, one of his uncles always calls him with contacts of managers at large companies – he asks my friend to send his CV to the managers so that he can ‘make something out of his life’.

What you probably won’t believe is that my friend’s business is doing quite well. He has about twelve employees now, and has been profitable since his first month. Yet his family still refers to his work as ‘jua kali nonsense’. He should go get a ‘real’ job like everyone else, they say.

Really?

Recently in Thika, I heard of a bizarre incident. My friend’s dad was interviewing job applicants. The quality of the applicants was impressive – almost everyone had an impressive CV full of various qualifications and accomplishments. Some of the applicants were university graduates with degrees and everyone seemed like they really wanted the job. Surprisingly, as it turns out, the job in question was that of digging trenches. Can you believe it?

On one hand we have impressively qualified people looking for a job, any job. On the other hand we have the brave few who have enough courage to try and start their own businesses. Who would you rather be?

Let’s face it, we do not have an entrepreneurial culture in this country. How can people who try and start their own businesses be looked down upon by their families and societies while what they are doing is precisely what is needed to address our high unemployment rates? We need more people starting businesses yet these people’s mothers and fathers won’t let them. They’d much rather have their loved one’s join the over saturated job hunting market.

We need change! We need people like you and me to start businesses today. We need society to stop stopping us. We need to embrace the entrepreneurial culture in this country!

The Big Secret To Success

April 24th, 2010

Undoubtedly, lots of people have grown their businesses in huge ways over the last year or so. If you think about it, these people have one thing in common.

It’s not brains. Plenty of smart people struggle everyday in business. It’s not connections – some people start with nothing and end up with empires. And it’s certainly not luck. I don’t believe in luck.

But it’s not just hard work, either.

What sets these people apart from the rest is not only their hard work but their willingness to take bold steps even in the face of uncertainty. Maybe the thing that’s holding you back – no matter who you are – is that you think things need to be “more perfect” before you get it going. Maybe you have conversations in your head like this:

  • “I need to have big money before I make a product.”
  • “I need to have my website beautiful before I launch it.”
  • “I need to have all the pieces of this software in place – with no bugs – before I sell it.”
  • “I need to learn more before I get started.”

You know what? All these statements sound reasonable on the surface, but they’re really limiting beliefs. they presuppose that you will fail if everything isn’t perfect. Nothing is ever perfect, and imperfect businesses succeed wildly every day.

Success isn’t about having the best plans – it’s about execution.

  • It’s about getting out there and actually doing something, getting a result of whatever kind and then deciding on what to do next.
  • It’s about delivering products and services – in all their imperfect glory – to whoever is ready for them, and then letting the rest of the world watch you grow.
  • It’s about letting go of the fear of looking stupid in front of people and taking your chances – and knowing that whether you fall on your face or cross the finish line, all the people you worried about failing in front of are wishing they had your guts.
  • It’s about saying “This is what I have to offer right now – and if you don’t want it, that’s fine.” People who aren’t ready for you (or who you aren’t ready to serve) will still be there after you get done serving all the people who need you now.

An “okay” plan executed today beats a perfect plan that you’ll get around to a year from now.

Take action. As soon as possible.

Goals

April 20th, 2010

Have you sat behind the steering wheel without knowing where you are going? Sounds bizarre, right? What is more bizarre is that we do this every day in our professional lives without finding it disturbing! If you are smart (which I am sure you are and that is why you are reading this blog!), then you would have figured out that we are talking about GOALS which are important when we leave the house as well as when we go ahead in our personal, professional and business lives.

In fact, my take on this is that having a goal makes life easier by giving us a direction and sense of purpose. If you want to be successful, then one of the things which you need to do is set goals in everything you do.

So how do you SET goals?

Goals are usually things which we want to achieve in life. Personally, you might have a goal to lose weight, professionally it can be to increase turnover, employee productivity, customer satisfaction etc. Once you have a broad goal…you pretty much have a direction which then needs to be broken down into activities.

How do you DOCUMENT a goal?

You can have long term or short term goals and their categorization is dependent on the time frame it will take to achieve them. For example, you can give yourself two months to lose four pounds or twelve months to increase customer satisfaction. Once you categorize this, you need to backtrack a bit and break it down into activities which will lead you to the goal.

For example, activities to reach a place usually involve, starting the car, checking the route, driving, parking, etc. Similarly, you need to document steps which will help you get to this goal.

After documentation comes EXECUTION

This is actually the most difficult part of achieving your goal….you can only get it right if you execute the various steps correctly. This is the place where the difference between KNOWING and DOING can be understood well. Good planning makes it easy to reach a goal. Each step should be understood properly as that will influence till the overall quality of the goal you finally achieve. For example, well planned campaign for higher customer satisfaction is likely to get you close to 80% of your goal.

A goal is only as good as its metrics!

Metrics are nothing but numbers which can help you measure your goals and are as important as setting a goal in the first place. I have to lose weight is a meaningless goal if you don’t tie it with a number. Similarly, a goal to increase sales numbers is unlikely to be of any point if you don’t attach a number to it…let’s say a 30% increase from current levels. In fact, it is only with metrics that it makes sense to have goals in the first place.

The Average Is Irrelevant

April 12th, 2010

The average Kenyan reads 0 books a month. It is what they say. Does this mean that bookshops in Kenya should close down?

No.

The truth is, the average is irrelevant. There are lots of people who buy 0 books a year. But then there are some who buy on or two books a month. Still, others buy hundreds of books a year. What do you think keeps mega bookshops like Text Book Centre in business?

When starting or running a business, it makes little sense to try and treat all your customers the same. As Mr Godin says, “When you can’t figure out the best way to treat all your customers, the best way to price things, the best thing to offer, realize that the problem is almost always this: you’re trying to treat everyone the same. Don’t. Break them into groups with similar attributes, and suddenly the path becomes a lot more clear.”

The Perfect Business Model

April 9th, 2010

Making ItThere are a lot of different business models out there that you can use as a foundation upon which to build a business. But creating a business requires more than just a formulaic model and a systematic approach. It also requires a lot of creativity, inspiration, hard work and individuality. You need to know your market and to be able to differentiate yourself and your product or service from everything else that is already out there on the market. You need to be unique.

You will want to start with something that you know you are good at, this is a really important aspect of creating your own business. One thing that you need to consider though, is how popular your craft is. For example, are there already a lot of people who are offering these services? If so, how successful are they? Do they have a corner on the market? Is there something about what they are offering that you can add to, or supplement?

You will also need to consider whether or not what you are good at is a viable basis for a business. Quite simply, it is more difficult to make money at some things than others. For example, you can make money in a commodity business, but the problem is that you can’t differentiate yourself. The only way you can succeed in this business is if you do your job extremely well and that is tough to do.

What you will need to do is to differentiate yourself in some way to the other businesses that already exist in your field. You can do this either through your marketing techniques, how you acquire customers, how you run your business, or the product itself. Your idea has to be something that not any other company or person can do. This is vital.

So, if you are trying to run some sort of an affiliate business or a web design firm, your problem is that you’re no different from the over 1 million people who do it today. Try to find something new that you can bring to the field that has not been done yet. It is so important that you don’t simply offer a copycat rendition of a business that is already out there and functioning. The already-functioning business will have many advantages over you as their competition. They will have a realized client base, experience in “weeding out the bugs” of the business and they will always be 10 steps ahead of your game. They’ve “ been there, done that“ and they have the t-shirt.

So, you need to go out there and get your own “t-shirt” as it were. Heck, get your own pair of jeans as well, while you are at it. Because when you offer something unique, something that is missing, it will open up a whole new market for your business, and you will reap the benefits.

8-4-4 Robots

March 11th, 2010

Are you a product of the 8-4-4 system? Well, whether you are or you are not you have probably heard about this: “8-4-4 produces robots”. Is it true? It is said that the 8-4-4 system of education has a workload so heavy that that students go through school without getting a real education; it is said that the system produces people trained to cram and follow instructions but not actually think on their own. I’m an 8-4-4 product and so I am not sure that all this is true.

If it is true, then the 8-4-4 seems to be perfect at producing … employees. Since the dawn of the industrial age, the bulk of employment opportunities were available in “factory-type” jobs. Jobs in which the employee is a faceless ‘cog’ among many. The 8-4-4, it seems, is perfect at producing cogs. However, one may argue that all education systems everywhere produce ‘cogs’.

Why do people go to school? A while ago I heard about a pair of parents who had quite the strange reaction to the wonderful news that their daughter (who was still in college) was starting a business. The parents were furious that their daughter was starting a business instead of focusing on her school work (she was in university) and promptly put an end to her entrepreneurial ways. “Finish school, get a good job and then think about starting a business,” was the advice given.

Do we go to school so that we can be able to get a job? Am I missing something here? Don’t we all go to school so that when we come of age we are able to build a good life for ourselves and become valuable citizens? School is important, very important. But not as important as most people think it is. The important thing is to learn all that you can and how to use it to achieve your goals and/or make a good life for yourself. As it happens, ‘schooling’ is not the same as ‘education’. As Mark Twain once said, don’t let schooling interfere with your education.